Property and Infrastructure Specialists

Construction Information Analytics (is cooler than you’d think)

It’s no secret that construction projects generate a lot of information. Whilst considered a relatively dull topic by many, an effective plan for managing and communicating this information is crucial for the delivery of strategic programs of work.
Construction Information Analytics (is cooler than you’d think)

This aspect of program management is so often overlooked however, that we have experienced many organisations, both public and private, struggling with the headaches caused by an inconsistent approach to information management.

Issues we typically encounter and can be hard to recover from include:

  • Missing or incomplete information
  • Software choices that are unintuitive, difficult to use or not fit for purpose
  • Reporting suites requiring significant amounts of manual handling
  • Information in multiple locations or scattered in a way that is difficult to find
  • Lack of integration between process, data and reporting requirements
  • Data security vulnerabilities.

So, what does good information management look like and how do organisations integrate formal information management and communication plans into their program management framework?

At a high level, a good information management and communication plan details the processes and systems that allow data to be stored, retrieved and communicated in a way that ensures easy access to information at all times.

In a project and program management context there are two main components to this. The first is the way in which the information is stored, generally in some form of database or file sharing platform. The second is how the information is communicated.

The detail on how these components come together will vary depending on an organisation’s existing software infrastructure and reporting requirements. A simple system architecture diagram, shown below, provides an indication as to how these components typically interact.

Construction Information Analytics (is cooler than you’d think)

Regardless of the specific combination of software that is used, the information management system should complement the delivery model and provide a platform through which all processes, procedures, data management and reporting requirements are integrated into a single, flexible workspace. The information system should then be supported by an information management and communication plan, intended to:

Provide a Single Source of Truth

If good information management is about providing better access to information then a fully functional program database for all program information, with the ability to provide a single source of truth will be the foundation of any effective information management system.

Guarantee 100% Data Accuracy and Transparency

Integrating the information management system into the key aspects of the delivery model and including the system as part of the onboarding process for delivery teams encourages information to be entered into the program database quickly and accurately. Providing stakeholders with unfettered access to the system then guarantees near 100% accuracy and transparency of information.

Ensure Effective and Timely Progress Reporting

Designing bespoke reporting suites will ensure that all stakeholders are receiving the information they need in an effective, fit for use format. The reporting suites should be live, extracting data directly out of the program database meaning that reports are up to date and timely, even at a moment’s notice.

Support Strategic Decision Making

By meeting these objectives, effective information management systems provide organisations the opportunity and tools to focus on portfolio strategy and inform better decision making throughout the life of the program.

Construction Information Analytics (is cooler than you’d think)

In understanding the importance of an effective information management and communication for strategic program delivery, APP’s Program Solutions team provides as part of our standard services, an integrated data management offering.

We work with clients to design and implement program management information systems (PMIS) that provide customised, live and interactive reporting tools. The tools draw from APP’s 32 years of project management experience and have been adapted for the more repetitive, systemised and structured approach that a program environment requires. Our dual program and data management capabilities allow us to provide an industry-leading service for our clients facing the challenge of executing programs of work over geographically diverse asset portfolios.

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